Work from home has enabled a new workflow for the majority of folks. No working directly with co-workers and take coffee breaks in the office. Also, sharing sensitive documents and passing files among employees online has become a bit stressful. After all, you won’t want any third-party to get access to the latest quarterly earnings, sales report, or your hard-earned client lists. For security, add a layer of authentication on PDF files you share in Slack, Zoom, or Skype.
One can upload the PDF file to OneDrive and add an expiry time to a shared weblink. Or even better, you can add a password and limit the PDF access to a specific group of people.
Windows and macOS offer native options to password protect PDF. If you are not happy with the built-in solution, then you can always opt for a third-party app from the web. Let’s get started with Mac.
HOW TO PASSWORD PROTECT A PDF ON MAC
macOS offers a capable built-in PDF solution with basic editing. Go through the steps below to add a password to PDF on Mac.
Step 1: Open PDF on Mac using the default preview.
Step 2: Tap on File in the menu bar.
Step 3: Select Export and choose PDF as the format from the following menu.
Step 4: Enable Encrypt for the file and add the Password with verification.
Select the export location and hit Save at the bottom. Now send the PDF file with others and the recipients must use the password to open the PDF file.
Microsoft Word on PC does require Microsoft 365 subscription to use the PDF functionality. If you are looking for a dedicated PDF editor on Windows, I would advise you to opt for Small PDF.
Two reasons for that. First, it’s web-based, so you don’t have to go through a standard software installation process.
Second, you can purchase the subscription and use the service on other platforms such as Mac, Linux, and Chrome OS because it’s web-based. Now, go through the steps below.
Step 1: Open to Small PDF site in the web browser.
Step 2: Scroll down to the bottom, and you will see the Protect PDF option.
Step 3: Tap on it. Import the PDF file from the File manager.
Step 4: Add a password for PDF and confirm the password again.
Step 5: Select Encrypt PDF and download the file from the following menu.
You can also use the email link to email the file to your colleague directly. If you are not happy with Small PDF, you can always try the traditional PDF Editors such as PDFElements, Adobe Acrobat, or Foxit PDF.
SECURE PDF FILES
It’s essential to lock confidential PDF files from others. While both Windows and Mac offer native solutions to add passwords to PDF, you can always opt for a dedicated PDF editor to unlock more functions. Which solution are you going to choose?